Our client, an international Yacht Management Firm is seeking a detail-oriented and highly organized Admin and Finance Coordinator to support their global head office finance team. This position also plays a key role in providing administrative and coordination support to the Chief Financial Officer and the finance team. The ideal candidate is proactive, analytical, and capable of managing both financial and administrative tasks with professionalism and discretion.
Job Description
- Support the CFO with calendar management, meeting preparation, communications, and follow-ups.
- Assist in coordinating departmental initiatives and tracking key financial and operational metrics.
- Process invoices, reimbursements, and expense reports accurately and on time.
- Support internal and external audits by gathering documentation and responding to inquiries.
- Perform administrative tasks such as document management, scheduling, drafting correspondence, and filing.
- Organize and support finance-related meetings, including taking minutes and tracking action items.
- Handle communication with the bank and vendors.
- Set up accounts, completing forms, KYC information exchange.
- Manage bank payments, regulatory/governmental reporting requirements and submissions (annual levy, UBO reporting in conjunction with legal etc).
- Monitor the renewals/expiry of the interested bearing deposits etc.
Your Profile
- Experience in financial coordination, accounting, or administrative support roles.
- Strong proficiency in Microsoft Excel, Outlook and confident in using online banking platforms and online platforms in general.
- Excellent organizational and time-management skills.
- Strong analytical skills with attention to detail.
- Ability to handle sensitive information with discretion and professionalism.
- Strong communication and interpersonal abilities in English and Greek.
- Comfortable managing both financial data and administrative workflows.
Benefits
- Annual performance-based bonus
- Working hours; Monday to Friday, 9-5
