Financial Services

Executive Personal Assistant to the UBO

Financial Services
ID #

Executive Personal Assistant to the UBO

Full Time

On behalf of our client, we are seeking a highly organized and proactive Executive PA to support the UBO in managing both professional and personal responsibilities efficiently.

You will provide high-level administrative and personal support, ensuring smooth day-to-day operations. This role involves managing the UBO's schedule, coordinating meetings, handling confidential information, and performing various administrative tasks to facilitate the UBO's professional and personal activities.

Job Description

  • Maintain and manage the executive's calendar, scheduling appointments, meetings, and travel arrangements
  • Prioritize and coordinate meeting requests, ensuring optimal time management
  • Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries for the UBO and their family if required
  • Serve as the primary point of contact between the UBO and internal/external stakeholders
  • Screen and prioritize emails, phone calls, and correspondence
  • Draft, edit, and proofread documents, presentations, and reports
  • Plan and coordinate meetings involving the UBO, including preparing agendas, materials, and minutes
  • Handle confidential information with utmost discretion
  • Manage UBO's files, records, and documentation
  • Perform general administrative tasks such as filing, photocopying, and ordering office supplies
  • Assist the UBO with personal tasks and errands, including household management, event planning, and coordinating personal appointments
  • Manage personal projects and tasks as directed by the UBO
  • Build and maintain positive relationships with internal and external stakeholders
  • Liaise with other departments and individuals to facilitate communication and collaboration
  • Reminding the UBO of important tasks and deadlines
  • Perform other miscellaneous tasks
  • Assist the UBO and management team with operational issues

Your Profile

  • Minimum of 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting high-level executives or individuals
  • Any qualification would be considered an advantage
  • Discretion and trustworthiness, will often be part of confidential information
  • Exceptional organizational and time management skills
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
  • Ability to work independently and handle multiple tasks simultaneously
  • High level of professionalism and discretion
  • Strong attention to detail and problem-solving skills
  • Comfortable managing both professional and personal tasks
  • Familiarity with handling personal and confidential matters
  • Ability to work flexible hours and occasionally travel as required
  • Valid driver’s license and reliable transportation


  • Competitive remuneration package
  • 13th salary
  • Flexible working hours (08:00-17:00/09:00-18:00)
  • Free parking
HR Innovate is an equal opportunity Recruiting Agency and value diversity in the Company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status.

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