Administrative Assistant - Receptionist

Larnaca, Cyprus


administration

Administrative Assistant - Receptionist

Larnaca, Cyprus

We are looking for a multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

Job Description

  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies
  • Providing real-time scheduling support by booking appointments and preventing conflicts
  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
  • Screening phone calls and routing callers to the appropriate party
  • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research
  • Greet and assist visitors
  • Maintain polite and professional communication via phone, e-mail, and mail
  • Anticipate the needs of others in order to ensure their seamless and positive experience
  • Keep Management Agenda (personnel's annual leaves, staff's special requests, keep the office tidy and clean etc)
  • Support clients and sales partners
  • Update office promotional material in accordance with the marketing department

Your Profile

  • Degree in Secretarial Studies or related field
  • Prior administrative experience essential
  • Excellent computer skills, especially typing
  • Attention to detail
  • Fluent English speaker essential; other languages a definite bonus
  • Desire to be proactive and create a positive experience for others
  • Excellent phone manner and general presentation

 

HR Innovate is an equal opportunity Recruiting Agency and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status. We are committed to protecting your personal data.